Do you want to let everyone you email know about your Twitter and Facebook accounts, and maybe some of your other social media accounts also? Using colorful social media icons that are linked to your accounts is eye-catching and appealing. (The other option is putting “Hey! Check out my Facebook account!” in the body of your email, but while that may be eye-catching, it’s more annoying than appealing.)
So how do you do it? The first thing you need to do is edit your gmail signature.
On the first settings tab that appears (General), scroll down until you find the “Signature” row:
If you already have a signature, great. If not, add your name, phone number – whatever else you would like to show up on the bottom of every email you send. Now you want to add your facebook and twitter icons. Click the “Add Image” icon on the edit bar.
You’ll get this pop-up box:
There are a few options for image hosting – if you have a website, you could upload your image to your image gallery, and use that URL. If not, you could upload your image to a photo-sharing site like Picasa or Flickr and use the image’s URL from there. The simplest option – if you don’t have a custom icon designed and you’re going to be finding one elsewhere on the web – is simply to use the URL of the image on that site. Let’s take a look at how that works:
One of the sites I found recently for icons – and has really nice stuff, organized well – is Iconfinder. Their homepage is basically their logo and a search bar to search for the kind of icon you want.
You’ll get a whole page full of facebook icons. Pick one you liked. I liked this one, designed by Jason LaRose:
The top two links on the left (PNG and ICO) are the download links for the icon. But before you press any of those, click the INFO link on the top right to get a drop down menu. The important information there is the License (because you don’t want a license that requires giving attribution if you’re putting it in an email signature) and if the icon belongs to an Icon set.
You found a good one! Right-click on the image. In the menu that results, look for “Copy Image URL” (Chrome) or “Copy Image Location” (Firefox).
Now go back to that Add an Image box you got when you clicked on the image icon in your signature.
Ta-da! It should now be in your signature box. But wait – we’re not done yet. You have a nice image – but it won’t take your reader who clicks on it anywhere. Let’s add the link to your facebook icon. Click on the image to select it.
You’ll get the following pop-up box:
A word of caution: make sure the page is the URL of your actual Facebook page – as opposed to copying your “Home” page, because when you look at it you see your wall so you assume that URL is the URL that everyone should use. If you use that as your link, anyone who clicks on your icon will go to their own Home page – if they’re logged in, and the Facebook main page, if they’re logged out. Where is your real page URL? Use the search box at the top of Facebook to search for your page or profile name, and go to that page. That’s it.
And that’s it! You’ve done it! Now add any other social media icon links you want – Twitter, LinkedIn – wherever you want your email recipients to connect to you.
Don’t forget to click “Save Changes” at the bottom of the Gmail email settings page when you’re done. Send yourself a test email to make sure all the links work – and now email everyone you know to show them your beautiful signature.
Well, maybe you want to hold off on that. But if you really want to show it off – and you can find my email address in the screenshots above – you can email me.